2025 Meeting Minutes

Holmes Run Community Garden Advisory Meeting Minutes
Date: June 12, 2025
Location: Google Meet
Attendees: Derek Walker, Tiffany Finegan, Sissy Walker, Amy Feinberg
New Member Introduced: John 

1. Meeting Platform & Tools

• Discussion: Derek and Tiffany discussed the benefits of using Google Meet over Zoom, highlighting the ease of access and auto-invite calendar integration.

• Notes: Tiffany is exploring video platforms for her work and recommended Google Meet. She also introduced a note-taking AI tool, Otter, to summarize meetings.

2. Communication Improvements

• Email Notifications:

  • Derek suggested using clearer subject lines in meeting invitations.

  • Sissy proposed supplementing email invites with text messages for better reach.

  • Tiffany agreed and will explore automation options to streamline invites via both platforms.

3. Otter AI Integration

• Tiffany explained how Otter summarizes meetings automatically and can be edited after the fact.

• Amy noted she received an Otter-generated email but not the main invite. Tiffany will investigate the issue.

4. Community Engagement Idea

• Sissy proposed a weekly happy hour event with treats and lawn chairs to foster social connections within the garden.

5. Contact Information Updates

• There was a discussion about collecting up-to-date phone numbers for members. It was noted that Jen may be able to coordinate this effort.

6. New Member Welcome

• John, a gardener on Plot 24, was introduced and welcomed to the group.

7. Action Items

• Tiffany Finegan – Update email subject lines to clearly indicate meeting details.

• Tiffany Finegan – Explore automation to send meeting invites via both email and text.

• Tiffany Finegan & Amy Feinberg – Schedule a follow-up call to troubleshoot Otter integration.