2022 Meeting Minutes

03/10/2021
Present: Jen Lee #22
Jen Holland #8
Bibi #2 
Derek and Sissy #12
Joan #5
Mirwais #6
Jeanie and fam #13
Barb #18
Karen #21
Paula #7
Maureen - City
 
 

Next meeting:
April 14th via zoom (Occurs every 2nd Thursday of the month at 6pm)

1.     Announcements

• Welcome new members! All plots rented.

• Advisory meeting is open to ALL current gardeners and it counts toward your volunteer hours. Link to report hours: https://docs.google.com/forms/d/1JXnPx4JGDvdJVEUUwIG-tzZK03byVuWSOYgdnqeCLRg/viewform?edit_requested=true

2.     Discussion

• Board election info – Jen Holland will send out a survey to vote for Chair and Co-Chair

• How to earn and report volunteer hours – At the end of the season, if you have not completed your volunteer time, the city will charge you an additional fee of $60. 5 hours is required to meet the minimum, but more is always welcomed!

  • Weeding community areas, plan community days (picnics, cleanup days, seed swap, etc.) 

  • Attend monitoring sessions

  • Attend advisory meetings, create agenda, take meeting minutes

  • Help with community website/facebook page www.holmesrungarden.weebly.com – Jeanie/fam volunteered to help with this

• Plot stakes need to be numbered and placed – community work day possibly. Needs to happen sooner than later. March 19th 10am we will meet in the gardens to place garden plot stakes and to ensure plot alignment. All are welcome to join. Our goal is to maintain 30 inch pathways. Which make it large enough to fit a wheelbarrow.

• Yard waste pickup and trash pickup service days. Please don’t overstuff a single receptacle and once full take to the road for pick up. Tues, Thurs, Sat. Please pull up the trash cans to the street the night before or anytime they are full. Please only use the green YARD waste can for yard waste like weeds, grass, greens. No trash, bags, fencing, etc.

• Common plot (#19), we use for storage of community tools 

• What to expect at first monitoring session of the season – Joan Branch will be emailing out the dates for the season as well as the list of things the team is looking for. Mostly, weedy path, overgrown rotting vegetation (invites rodents), proper fencing, etc.

• POCs for different area/tasks

  • Garden monitoring: Joan Branch plot #5

  • Yard waste, trash pickup, wood chips: Derek and Sissy Walker plot #12

  • Google groups email list: Jen Holland #8

  • Volunteer hours and general questions: Jen Lee plot #22 

  • Jeanie plot 13 will be helping with the HRCG website

3.     Questions/closing
Water will be turned on once the threat of freezing weather has passed. Mid-April usually.